THE ROLE OF INFORMATION SYSTEMS IN HUMAN RESOURCE MANAGEMENT

 

What is Human Resource Management system (HRIS)

Software called an HRIS (Human Resource Information System) is made to make your daily HR work easier. This can include archiving, editing, managing, monitoring, and reporting all employee-related information in your company. Consider it a single source of truth where information can be stored, updates can be managed, and reports can be produced quickly for managing your whole HR operation.

The role of information systems in HRM

These technological advancements allowed for the creation of an interactive, real-time work environment. From automated employee record-keeping to more complicated reporting and decision-making systems, personnel information systems have progressed.

Practically speaking, we could only address administrative difficulties in a standard HRIS, such as absence monitoring, pay structures, training data, recruitment, media reaction, access to current information, medical data, and global administration.

On the other hand, we observed a break from the past and an improvement in effectiveness. HRIS enables us to react to changes and decision-making requirements more swiftly. Budget management, monitoring and screening, talent matching, evaluations, and feedback are all made possible by HRIS, as well as personnel planning, succession planning, skills monitoring, training needs analysis, and global analysis.

What are the benefits of an HRIS?

Putting in place an HRIS for your business is increasingly crucial as your team expands and the necessity to organize private employee data becomes clearer. Here are the top five advantages of adopting an HRIS.

 

It keeps everything organized.

Prior to cloud computing and high-speed storage, HR professionals had to manually gather, manage, and retrieve employee data. Typically, this meant relying on tangible records, large filing cabinets, and laborious manual procedures. An HRIS uses modern technology to build a quickly accessible database of stuff that administrators can access.

It frees up HR professionals to handle more important tasks.

Since an HRIS lessens the laborious components of HR, it enables your HR leaders to focus on brand-new initiatives that can be advantageous to your entire business. A strong human resources department will be better equipped to respond to employee trends and seek to promote an organizational culture that boosts morale and employee retention rates.

It ensures regulatory compliance.

You are subject to local, state, and federal rules as a small business owner. A good HRIS helps your team make sure the business complies with all important HR-related laws, including the Worker Adjustment and Retraining Notification Act (WARN Act), the Health Insurance Portability and Accountability Act (HIPAA), and others.

It helps HR staff work efficiently.

An HRIS program enables your HR staff to complete their duties swiftly and without as much monotonous repetition thanks to its capacity to save, retrieve, and change employee information. Requests can now be accepted, timecards can be verified, and payroll can be handled in a matter of seconds rather than the previous minutes or hours. Managing distant workers or hybrid workforce may be even more advantageous in this situation.

It makes the company look good to employees.

You could believe that once you adopt an HRIS, your non-HR staff won't notice a difference, but that is untrue. Since the platform may assist with the talent acquisition and onboarding process, a solid HRIS will be immediately visible to any new hires. Meanwhile, existing employees will be able to manage their time cards and request vacation time more easily through the system. You can demonstrate to your staff that you are willing to invest in them by purchasing an HRIS.

• Time & Attendance
• Training
• Performance management
• Succession planning
• Employee self-service
• Reporting & Analytics

Conclusion:

Finding and purchasing the best system to suit your company's particular requirements is necessary for optimizing an HR management software system. Whether those requirements call for an on-premise, SaaS, outsourced, specialty, or suite solution, all of them exist to increase the effectiveness and efficiency of your business, and, when used appropriately, all of them promise to produce ground-breaking outcomes. So evaluate your company's cultural, technological, and economic factors under a microscope. It will be simple to locate the ideal HRIS for your business after you know what you're looking for.

References:

 

Erik van Vulpen, 2022. What is a Human Resources Information System (HRIS)? An HR Practitioner’s Guide [Online]
Available at: https://www.aihr.com/blog/human-resources-information-system-hris/
[Accessed on: 08 Dec 2022]

Marlene Sofia Alves e Silva and Carlos Guilherme da Silva Lima, 2017. The Role of Information Systems in Human Resource Management [Online]
Available at: https://www.intechopen.com/chapters/62362
[Accessed on: 08 Dec 2022]

Andrew Martins, 2022. What Is a Human Resources Information System? [Online]
Available at: https://www.businessnewsdaily.com/15889-what-is-a-human-resource-information-system.html
[Accessed on: 08 Dec 2022]

Darren Perucci, 2018. What Is an HRIS? [Online]
Available at: https://www.bamboohr.com/blog/what-is-an-hris#:~:text=An%20HRIS%20helps%20companies%20organize,Benefits%20selections

[Accessed on: 08 Dec 2022]